Heffley Creek Hall

owned/operated by volunteers of Heffley Creek Community Recreation Association-a non profit organization since 1953 !

booking form

                                                      Heffley Creek Community Recreation Association

6995 Old Highway 5, Kamloops, B.C. V2H 0B5

Email: HeffleyCreekHallRentals@gmail.com

www.heffleycreekhall.webs.com

                                                                                250-578-7525

BOOKING FORM:

 RENTERS NAME__________________________________________________

 

Mailing address__________________________________________________

 

Phone:______________________Cell:___________________

 

Email address_____________________________________________________

 

Booking Dates requested:____________________________________________

 

Event Description:__________________________________________________

 ________________________________________________________________ 

Number of people attending:_____________________

Is alcohol being served or sold –     yes   or     no               (please circle)

*special occasion liquor license obtained and copy given to secretary 7 days prior to event.

* Liquor liability insurance must be obtained and the Hall and its directors MUST BE added as additional insureds.Copy must be given to secretary 2 days prior to event.

* If you have liquor at your event, there MUST BE people with their Serving It Right serving the alcohol. Copies of these certificates must be shown to secretary 7 days before the event. 

* If you are bringing in a catering company, the HCCRA members and directors MUST BE named as additional insureds on the company's policy and a copy MUST BE given to secretary 7 days prior to event. 

*copy of each of the above must be given to the secretary of the HCCRA upon final payment before event!

Damage deposit--------------------------- $300.00

Total rent due ____________________________(see prices of hall rental costs)

 

I have read and understand all of the information in this contract and agree to all the terms and conditions within. By

signing this lease you are releasing the Heffley Creek Community Recreation Association from any liability.

 

Renters printed name______________________________________________

 

Renters signature__________________________________________________

Date:______________

 

HCCRA member approved_______________________

Revised February 2017

Heffley Creek Community Hall Rental AGREEMENT

 

Heffley Creek Community Recreation Association

6995 Old Highway 5, Kamloops, B.C. V2H 0B5

Email: HeffleyCreekHallRentals@gmail.com

www.heffleycreekhall.webs.com

                                                                                250-320-3303

                                              HEFFLEY CREEK COMMUNITY HALL RENTAL AGREEMENT

Thank you for your interest in renting the Heffley Creek Community Hall. The hall is owned by the Heffley Creek Community Recreation Association, a registered charity in Canada. Your rental of our hall helps to support our general income requirements necessary to keep this venue active and available for the community. Further additional donations in support of our organization are also welcomed and as a registered charity these donations may qualify for a charitable donation tax receipt.

Full payment, or at least the $300 damage deposit is required to hold the date. The balance of payment due is required when you receive the key to the hall.

The damage deposit of $300 will be refunded and mailed within 10 days of hall inspection and return of key. Funds will be deducted for any damage, key not returned, hall not cleaned to satisfaction, or any garbage left inside or outside of hall. (see clean up requirements).

All private and public events that ALCOHOL is being served must have proof of third party liability liquor insurance and a liquor license. Information on/or acquiring adequate liability insurance may be found online at http://www.palcanada.com/ or 1-800-661-1608. Do not bring your liquor onto the premises until day of your event.     HCCRA is not responsible for lost or stolen articles. A copy of the liquor license must be given to the HCCRA prior to your event. Only people with their SIR can be serving alcohol.

Before renting the hall please schedule a walk through and have any questions or concerns addressed. Check that all fire exits are working properly.

Do not use STAPLES, CONFETTI, GLITTER, OR DANCE WAX. Masking tape or sticky tape is alright. 

THIS IS A NON SMOKING BUILDING. No open flames.

DO NOT REMOVE CLOTH CHAIRS FROM HALL, USE ONLY THE WOODEN CHAIRS IN THE OUTSIDE FENCED AREA.

Please leave the hall as you found it. (refer to clean up requirements)

Hall bookings include the use of tables and chairs (we have enough to seat approximately 240 people). There is a bar area available for use and has a large cooler. If you are using the kitchen it is an extra charge and the fridges, stoves, microwave and any unlocked items are available to use. We have a capacity for 300 people.

                                     For bookings please call 250-578-7525

revised February 2017

 

HALL RENTAL RATES

Heffley Creek Community Recreation Association

6995 Old Highway 5, Kamloops, B.C V2H 0B5

www.heffleycreekhall.webs.com

Email: HeffleyCreekHallRentals@gmail.com

                                                                                250-320-3303

Hall rental rates:

Area rented                                                                                            damage deposit required

HALL                                                  $400 per weekday/evening                               $300

                                                          $450 per weekend/evening                               $300 

Kitchen Use with hall                            $50                                                               $300

RECEPTIONS                                     $800 Friday 9am                                             $300

                                                                          to Sunday 12:00 noon

KITCHEN                                              $25.00 for meetings.                                      

 

DAMAGE deposit of $300.00 is required upon receiving the hall key.  This will be refunded if the hall is left how it was found (clean and tidy) and you take your own garbage.

 CHAIR restacking fee - $25 if chairs are not stacked according to directions.

HCCRA Board of Directors may approve rate changes at their discretion.

HCCRA Board of Directors may waive damage deposit for kitchen meetings at their discretion.

 

ADDITIONAL ITEMS AVAILABLE TO RENT

Sound system - $150 per event, additional damage deposit of $300 required. 

200 white plates - $40.00 (cutlery unmatching)

60 wine glasses - $40.00

1 wedding arch - $15.00

1 propane BBQ with tank (you fill) $20.00

1 brick style BBQ (you supply bricks) $20.00

1 pop up tent $50.00 - damage deposit of $25.00 required

wooden chairs - $1.00 each per day (damage deposit $50.00 required) rented only to HCCRA members

tables - $8.00 each per day (damaged deposit $100.00 required) rented only to HCCRA members

revised February 2017

CLEAN UP REQUIREMENTS

Heffley Creek Community Recreation Association

6995 Old Highway 5, Kamloops, BC, V2H 0B5

Email: HeffleyCreekHallRentals@gmail.com

www.heffleycreekhall.webs.com

                                                                                250-320-3303

 

HALL CLEAN UP INFORMATION

We do not have a janitor so it is your responsibility to leave the hall as you found it.  Mops, buckets and dusters are in the cupboard in the back of the kitchen.

PLEASE REMOVE ALL GARBAGE FROM THE PREMISES. DO NOT LEAVE ANY GARBAGE INSIDE OR OUTSIDE OF BUILDING. ANY GARBAGE LEFT OUTSIDE OF BUILDING AFTER YOUR EVENT WILL BE AN AUTOMATIC FORFEIT OF DAMAGE DEPOSIT !

Hardwood floor in main hall: please sweep this area. Use only hardwood floor cleaner. If no supplies please use only warm water and damp mop. Do not use vinegar, hot water or other cleaners on this floor!

Lino in main hall, bar, bathrooms and kitchen: please sweep this area. Follow up with mopping.

Main Hall: -stack and replace chairs as you found them. Wooden tables go on the dolly at the front and chairs are to go into the back room by the stage.   Sweep and mop floors as directed above.

Bar: Sweep and mop floors and please unplug large cooler.

Kitchen: Wash, put away all dishes, and clean all counters. Wet or dirty dish towels can be left by the kitchen door for a HCCRA member to take home and wash. Remove all of your belongings from fridge and wipe clean. Clean stoves, ovens and sinks. Sweep and mop floors

Bathrooms: Sweep and mop floors.  Toilet cleaner and supplies are available in the ladies washroom. Wipe down all counters.

Outside: Please do a check of  the grounds and clean up any garbage around the grounds. Please use smoking cans for cigarette butts. DO NOT just leave them outside.         

When leaving: Turn down heat, turn off lights and make sure all doors are locked. 

PLEASE RETURN KEY as per the booking agent's directions.

thank you, HCCRA

 

  Revised February 2017

            

Upcoming Events

Tuesday, Aug 29 at 1:30 PM - 4:00 PM
Tuesday, Aug 29 at 2:15 PM - 3:00 PM
Friday, Sep 1 at 9:00 AM - Sunday, Sep 3 2:00 PM
Tuesday, Sep 5 at 1:30 PM - 4:00 PM